Here are the general things we see in DJ’s that visit our facility:
1. When the DJ arrives, check in with someone from the venue – so you can setup the right spot – typically DJ/Band equipment should not be setup on top of the dance floor, this is reserved for dancing…also watch where the speaker tripod stands end up…are they in the walk way of staff & guests?
2. It’s expected that the DJ bring in all of his/her equipment and doesn’t need assistance from the venue staff…also the DJ should be responsible for bringing a 2-wheel cart or other cart to bring in the heavy equipment. Any power strips, extension cords, etc that you should need should also be brought in by you…please label your items as the venue may be using some of their equipment also so there is no mix up….
3. Use care when entering and leaving the building with your cart & equipment; it does cost us extra $ to patch & fix doors, walls, etc. to keep the club looking it’s best!
4. Ask before you tape down cords to carpet, painted walls, etc. We only allow a certain tape and again, if we need to repaint because of the DJ….
5. When packing up, please put the equipment on the carpeted area as our staff’s first objective is to take apart the dance floor, which is time consuming. Everyone is tired and would like to get reset done as quickly as possible.
6. Break down in a timely manner….please don’t linger.
7. Use care in setting up on our skirted tables…we usually end up fixing the table after the DJ is setup – so the table is presentable again.
8. If you are providing the photo booth also or other items (screen setup for video, etc); please pick up props and tidy up the loose ends of those items. (for example: beads, feathers from boas, etc.)
9. Clarify announcements on behalf of the venue before making them (last call announcement is considered tacky here…and announcing that the chocolate fountain is ready…when the venue is not setup yet)
10. (Pertaining to the Florist) After assembling centerpieces, please pick up after yourself; leaves, petals, water, etc. Check with the venue if you can leave your boxes behind for the end of the evening
11. (Pertaining to the Baker) Please leave a box for cake topper/leftover cake and instructions on which pieces need to be returned and who is responsible in returning them…
12. (Pertaining to the Photographer) Please check with the venue when and where outside photos can be taken…this may apply to inside photos also at some venues.
That’s all we can think of for now!
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